II. Main tasks and responsibilities of the Admissions Committee

Wanting to be modern, domestic employers very often borrow job titles from foreign practice, most often Russian. For example, recently you can come across new positions such as “office manager” or “receptionist secretary”, which, alas, we will not yet find in the Unified Qualification Directory of Employee Positions (hereinafter - ECSD).

Meanwhile, Russian qualification reference books and classifiers have long been advisory in nature. While Belarusian legislation, namely clause 3, part 2, art. 19 of the Labor Code of the Republic of Belarus (hereinafter referred to as the Labor Code) contains a strict requirement that the names of professions, positions, specialties must correspond to qualification directories, approved in the manner determined by the Government of the Republic of Belarus. In turn, clause 1 of the General Provisions of the Unified Tariff and Qualification Directory of Employee Positions, approved by Resolution of the Ministry of Labor and Social Protection of the Republic of Belarus dated January 2, 2012 No. 1 (hereinafter referred to as the General Provisions of the ESDC), states that ECSD is mandatory for use in organizations regardless of their organizational and legal forms, in which labor relations are based on an employment agreement (contract).

We wrote about the unpleasant legal consequences that may arise in connection with violation of the above legal requirements in the previous issue of our magazine and will not be repeated here. However, we strongly advise: before adding the position of secretary to the organization’s staffing table and making an entry in the employee’s work book about hiring, you should first look at the National Classifier of the Republic of Belarus “Professions of workers and positions of employees” (OKRB 006-2009), approved by the resolution of the Ministry Labor and Social Protection of the Republic of Belarus dated October 22, 2009 No. 125, and make sure that such a position is provided for by this document, and then check on the ECSD whether the responsibilities of your secretary correspond to the position that you have selected for him.

OKRB 006-2009 provides for more than a dozen positions, the name of which contains the word “secretary”. Among them there is such, for example, as “Secretary of the Presidium”, “Secretary of the Academic Council” or “Secretary of the Court Session”. We are interested in those secretaries, without whom the work of the office, office, manager’s reception, etc. is impossible. The job responsibilities of such secretaries, as well as the qualification requirements for these positions, are set out in issue 1 of the ECSD “Positions of employees for all types of activities”, approved by Decree of the Ministry of Labor and Social Protection of the Republic of Belarus dated December 30, 1999 No. 159 (with numerous amendments and additions, the last of which were introduced by resolution No. 95 dated 09/03/2012).

Secretary of the manager's reception

ATTENTION: The information presented here is somewhat outdated, see for changes!

The manager's reception secretary (position code according to OKRB 006-2009–24690) is perhaps the most common secretarial profession. However, one cannot fail to notice that, based on the very name of the position, for its introduction into the staffing table, it is necessary to have in the organization not only a manager, but also a reception area. True, we cannot say how necessary this is.

This position is classified as a specialist and is not categorized. According to ECSD The job responsibilities of the manager's reception secretary include carrying out work on organizational and technical support for the administrative and administrative activities of the head of the organization; receiving correspondence received for consideration by the manager, transferring it in accordance with the decision made to structural units or specific performers for use in the work process or preparing responses; conducting office work, performing various operations using computer technology designed to collect, process and present information when preparing and making decisions. Secretary of the manager's reception also performs the following functions:

accepts documents and personal statements for signature by the head of the organization;
prepares documents and materials necessary for the work of the manager;
monitors the timely review and submission by structural units and specific executors of documents received for execution, checks the correctness of the prepared draft documents submitted to the manager for signature, ensures their high-quality editing;
organizes telephone conversations of the manager, records the information received in his absence and brings its contents to his attention, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, promptly brings information to his attention , received via communication channels;
on behalf of the manager, draws up letters, requests, other documents, prepares responses to the authors of the letters;
carries out work on preparing meetings and meetings held by the manager (collecting necessary materials, notifying participants about the time and place of the meeting, agenda, their registration), maintaining and drawing up minutes of meetings and meetings;
exercises control over the execution by employees of the organization of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the head of the organization taken under control;
maintains a control and registration file;
provides the manager’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to his effective work;
prints, at the direction of the manager, official materials necessary for his work, or enters current information into the data bank;
organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees;
copies documents on a personal copier;

To perform the duties assigned to him with high quality The manager's reception secretary should know: regulatory legal acts, other guidelines and methodological materials relating to the activities of the organization and record keeping; structure and management of the organization and its divisions; organization of office work; methods of registration and processing of documents; archival work; typescript; rules for using intercoms; standards for a unified system of organizational and administrative documentation; rules for printing business letters using standard forms; fundamentals of ethics and aesthetics; rules of business communication; basics of labor organization and management; rules for operating computer equipment; fundamentals of administrative law and labor legislation; internal labor regulations; rules and regulations of labor protection.

In accordance with the qualification requirements of the ECSD, a manager may be appointed to the position of reception secretary a person who has a higher or secondary specialized education without presenting requirements for work experience.

Secretary-assistant

The position of secretary-assistant (position code according to OKRB 006-2009–24692) also belongs to the category of specialists, however, the ECSD places higher demands on it in terms of the complexity of functional responsibilities and level of training.

The assistant secretary, in accordance with his job responsibilities, organizes work to provide documentary and non-documentary services to the head of the organization (company); rationally forms its own reference and information fund, organizes information services for the manager; conducts office work; prepares press reviews, compiles reference materials, classifies and systematizes them, maintains a thematic dossier; provides reception, registration, operational search, delivery of documents, issuance of operational information on documents, as well as:

controls the timely execution of documents;
prepares analytical materials, summaries of reports, draft speeches to the manager on the most important areas of activity of the organization (company);
carries out work to ensure connections of the organization (company) (telephone, fax, computer, etc.) with partner organizations, the media;
organizes meetings, conducts and draws up minutes, monitors the implementation of their decisions;
prepares drafts of business letters, telegrams, telefaxes and other documents sent to third parties, takes part in negotiations with foreign partners without an interpreter, prepares responses to letter writers;
ensures the organization of the manager’s work on preparing business trips and meetings, receiving visitors, as well as planning his working time;
keeps records and monitors the execution of instructions from the manager;
forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame.

Secretary-referent according to the requirements of the ECSD must know: regulatory legal acts, other guidelines and methodological materials on information and documentation support for management activities; the system of government authorities in the republic and in its region; management staff of the organization (company), its divisions; structure, functions, tasks of the organization (company), its interaction vertically and horizontally; rules for writing business letters; techniques and methods of negotiations and protocol; guidance materials on the rules for compiling, storing, searching and issuing information and reference material; abstracting techniques, office equipment, organization of public relations and media relations; 1–2 foreign languages, Russian and Belarusian; fundamentals of economics, organization of production, labor and management; foundations of general social psychology, ethics, aesthetics; basics of labor legislation; rules and regulations of labor protection and fire safety.

For the position of secretary-referent, the ECSD requires the following qualification requirements: higher (specialized secondary) education without requirements for work experience. There is also no categorization for this position.

Assistant Manager

In this context, it would be logical to mention such a position as “assistant to the head of the organization” (position code according to OKRB 006-2009–24347), which in its functional responsibilities is significantly similar to a secretarial position, but differs from the latter in the higher complexity of its functional responsibilities. Although this position is also classified as a professional, it is often considered the pinnacle of a secretarial career.

According to the ECSD assistant manager performs work of an analytical-constructive and information-technical nature, as well as general work on behalf of and under the direct supervision of the manager; carries out information and technical work with documents that are received in the name of the manager and signed by him; prepares proposals for the manager to appoint persons responsible for the execution of documents received in the name of the manager, coordinates their implementation; participates together with the manager in drawing up a schedule (planning) of his work, business trips, meetings, etc., takes measures to comply with it, and also performs the following functions:

provides technical support for the activities of the manager (ordering tickets, transport, etc.; organizing meetings, conferences, negotiations, etc.);
accompanies the manager on business trips, meetings, special receptions, etc.; takes direct part in them on issues identified by the manager, reports to the manager on the results of these activities;
keeps minutes and other documents documenting the progress and results of meetings, negotiations, conferences, etc.;
communicates with organizations, state bodies and local governments, the public, and the media to resolve issues identified by the manager and not requiring the direct participation of the manager;
on behalf of the manager, coordinates individual issues with employees of structural divisions, communicates to them the instructions and orders of the manager, monitors their implementation;
collects materials and information, prepares analytical, informational, reference and other materials and presents them to the manager;
receives, on behalf of the manager, from state bodies and local governments, documents and information necessary for the manager;
controls the timely consideration of proposals, applications, complaints addressed to the manager;
carries out one-time instructions from the manager to organize the work of personnel in the direction determined by the manager;
carries out other instructions from the manager within the framework of official relations.

Assistant to the head of the organization must know: regulatory legal acts regulating the priority directions of development of the relevant sector of the economy; internal and external policies of the organization; profile, specialization and features of the organizational and managerial structure of the organization; structure and equipment of a modern office; principles of representation in government bodies, local governments, third-party organizations; principles and methods of management; organization of office work, public relations, media; fundamentals of ethics and aesthetics; business communication procedures; the procedure for systematizing accounting and maintaining documentation using modern information technologies; fundamentals of economics, labor organization and management; basics of labor legislation; rules and regulations of labor protection and fire safety.

According to the qualification requirements of the ECSD, a person appointed to the position of assistant to the head of an organization, must have a higher education without any work experience requirements. The ECSD also does not provide a category for this position.

Secretary. Just a secretary...

Until recently, in reference books and classifiers there was such a position as “secretary-typist”. Unlike those listed above, she belonged to the category of other employees (technical performers), and therefore was charged significantly lower.

Perhaps there is no need to explain why this position has not been popular recently and it was almost impossible to find it even in the most seedy organizations. Not to say promptly, but the legislator, nevertheless, responded to new trends and divided this position into two: secretary and typist. We will not talk about the latter, since, based on the characteristics of her job responsibilities, she is in no way related to our topic today.

But as for the position "secretary"(OKRB code 006-2009–24658), then it should be noted that its appearance in the ECSD is completely justified. By the way, the use of this position will be quite appropriate when the organization does not have a reception manager as such and the title “secretary of the manager’s reception desk” raises doubts, as discussed above. Or what, for example, should you call a person who sits in the reception room of the deputy head of an organization, or in the reception room of the head of a structural unit? This is where you just need a secretary.

The secretary, in accordance with the job responsibilities prescribed in the ECSD, performs technical functions to ensure and maintain the work of the head of the organization(his deputies, heads of structural divisions), including:

collects and presents information necessary to the manager from departments or performers;
organizes telephone conversations of the manager, records received messages in his absence and brings their content to the attention of the manager;
carries out work on the organizational preparation of meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time, place, agenda of the meeting or meeting, their registration), maintaining and drawing up minutes;
prints, at the direction of the manager, official documents and materials necessary for his work, enters the necessary information into the data bank;
if he has stenography skills, he takes shorthand notes of the texts of orders, instructions, letters and other organizational and administrative documents, followed by their decoding and printing or entering information into a data bank;
transmits and receives information via receiving and intercom devices (telex, fax, telefax, etc.);
prepares various documents and materials using computer technology;
accepts documents for signature by the manager;
organizes the reception of visitors, facilitates the prompt consideration of their requests and proposals;
carries out office work, receives correspondence addressed to the manager, systematizes it in accordance with the established procedure and transfers it, after consideration by the manager, to departments or specific performers for use in the process of their work or preparation of a response;
maintains a control and registration file, monitors the deadlines for fulfilling the manager’s orders placed under control;
forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time limits;
prepares documents for reproduction on duplicating equipment, and also copies documents;
provides the manager's workplace with office supplies and organizational equipment;
complies with labor protection and fire safety requirements, production and labor discipline, and internal labor regulations.

ECSD found that the secretary must know: regulations, instructions, other guidance materials and regulatory documents on record keeping; structure of the organization and its divisions; typescript; spelling and punctuation rules; rules for printing business letters using standard forms; rules for the operation of computer equipment, equipment for reproducing printed materials, voice recorders, tape recorders and other technical means used; rules for using intercoms; standards for a unified system of organizational and administrative documentation; fundamentals of ethics and aesthetics; rules of business communication; basics of labor organization; basics of labor legislation; internal labor regulations; labor protection and fire safety requirements.

The position of secretary may be appointed a person who has general secondary education and special training according to an established program.

Once again, we draw the attention of readers that this position belongs to category 3 - “Other employees” - and it should be paid lower than all those listed earlier, which belong to category 2 - “Specialists”. In other words, “secretary” is one step lower than “reception secretary for the manager.”

Perhaps domestic normative legal acts regulating the issues of job titles lag behind life, which is quite natural, since the rules of law regulating certain relations appear only after the appearance of the relations themselves. It is possible that the job responsibilities of the above professions do not provide for all the functions of a modern secretary, or that the listed functions do not correspond to the current situation. However, when naming positions, one should adhere to the requirements of the law regarding the compliance of these names with qualification directories and classifiers.

2.1. Chairman of the Admissions Committee

1. Manages the activities of the admissions and appeals commissions.
2. Manages the development of university regulations governing the activities of the admissions committee.
3. Bears responsibility for compliance with the “Rules of Admission”, “Regulations on Entrance Tests” and other regulatory documents on the formation of the student population.
4. Determines the operating hours of the admissions committee and services providing admission, personally controls the interaction of all services related to admission.
5. Distributes responsibilities between members of the selection committee.
6. Approves the schedule of entrance tests of all forms.
7. Provides general management of the work of subject examination and certification commissions.
8. Conducts reception of citizens regarding admission to the university.
9. Manages the translation and restoration work.

2.2. Deputy Chairman of the Admissions Committee for work with subject commissions

1. Organizes and controls the selection of candidates and submits the composition of subject commissions for approval.

2. Organizes the development of university normative documents regulating the activities of the admissions committee.

3. Organizes and controls the preparation of tasks for entrance examinations of all forms.

4. He is responsible from the university administration for organizing the Unified State Examination Reception Point at the university.

5. Organizes, if necessary, the involvement in the prescribed manner of teachers of other educational institutions and employees of research institutions in conducting entrance examinations.

6. Organizes the study of regulatory documents for admission by members of the admissions and subject commissions.

7. Determines the list of premises for conducting entrance tests, as well as their necessary equipment.

8. Participates in interviews with applicants.

9. Manages the work of visiting subject examination commissions.

10. Manages the encryption and decryption of written examination papers of applicants.

2.3. Responsible Secretary of the Admissions Committee

1. Prepares draft orders relating to the organization and conduct of admissions, prepares draft materials regulating the work of the admissions committee.

2. Develops draft admission rules.

3. Prepares materials for meetings of the selection committee.

4. Keeps minutes of meetings of the selection committee.

5. Organizes training and instruction for the personnel of the admissions committee, information center and computer support group.

6. Monitors the correctness of incoming documents and the maintenance of registration logs.

7. Organizes the preparation of documentation forms for the admissions committee.

8. Receives citizens, gives answers to written requests from citizens regarding the issue of reception.

9. Prepares reference and information materials about the academy for publication. Organizes the information work of the admissions committee and develops a plan for propaganda work in schools, colleges and enterprises.

10. On behalf of the chairman of the selection committee, carries out operational management of the services that ensure the work of the selection committee.

11. Ensures the organized conduct of entrance examinations, consultations, appeals, encryption and decryption of written examination papers of applicants. Organizes placement of examination groups in classrooms.

12. Monitors the correctness of registration of personal files of applicants.

13. Organizes the design and provision of the necessary inventory and equipment for the premises for the work of the admissions committee, classrooms for conducting entrance tests and consultations.

14. Organizes and controls the timeliness and completeness of posting the ranking of applicants on the university website and the admissions committee stand.

15. Ensures the safety of documents and property of the selection committee in the personnel department and archives.

16. Prepares a report for the admissions committee for the federal (central) governing body of higher professional education in Russia.

2.4. Secretary of the Faculty Admissions Subcommittee
Deputy Secretary of the Faculty Admissions Subcommittee

1. Works under the guidance of the executive secretary of the admissions committee.

2. Manages the work of the faculty admissions subcommittee.

3. Organizes the design of the premises for the work of the faculty admissions subcommittee.

4. Instructs members of the faculty admissions subcommittee and constantly monitors their work.

5. Conducts a personal conversation with each applicant entering the faculty.

6. Carefully familiarize yourself with the documents of applicants, establishes their authenticity and compliance with the requirements of the “Rules of Admission”.

7. Bears personal responsibility for the correctness of receipt and execution of documents, as well as for their safety.

8. Controls the preparation of personal files of applicants.

9. Monitors the correctness of the examination sheets of applicants.

10. Contributes to the organized conduct of entrance examinations.

11. Participates in the preparation of materials for enrollment.

12. Ensures the safety of applicants’ documents.

13. Prepares and submits students’ personal files to the personnel department and to the archives of the university admissions committee.

14. Organizes the dismantling of the selection committee equipment and preparation of the audience for the educational process.

2.5. Technical employee of the faculty admissions subcommittee

1. Works under the direction of the secretary of the faculty subcommittee.

2. Provides applicants with assistance in completing applications.

3. Records information about the applicant in the registration journal.

4. Draws up documents of personal files of applicants.

5. Prepares receipts for documents acceptance.

6. Participates in the preparation of personal files and other documents of the admissions committee.

7. Prepares documents for sending to the home addresses of applicants not enrolled in the university.

8. Dismantles the equipment of the admissions committee and prepares the audience for the educational process.

2.6. Chairman of the subject commission

1. Participates in the selection of subject commissions.

2. Makes proposals on the formation of criteria for assessing applicants’ responses during admissions tests.

3. Develops methodological literature for applicants to prepare for entrance examinations.

4. Prepares tasks for the formation of admission test tickets. Bears personal responsibility for the correctness of assignments and for the correctness of answers.

5. Appoints teachers to conduct consultations, entrance tests, and appeals.

6. Distributes teachers to classrooms, receives assignments for entrance tests from the admissions committee and issues them to teachers.

7. Participates in the prompt resolution of controversial issues on the subject during testing.

8. Conducts instructions to teachers before the start of entrance examinations.

9. Keeps records of the working hours of teachers involved in the preparation, conduct and registration of test results; prepares, if necessary, orders for hourly wages for teachers.

10. Prepares a report on the conduct of entrance examinations by the subject commission.

2.7. Chairman of the Appeal Commission

1. Monitors the correctness of the grades in the examination sheets, if necessary, checks them with the grades in the papers.

2. Makes proposals on the composition of subject appeal commissions.

3. Determines the timing and location of appeals.

4. Together with the chairmen of subject commissions, participates in the consideration of controversial issues.

5. Bears personal responsibility for the correctness of the application and appeals.

The emergency department (emergency room) is the “face” of any hospital. How the specialists greet the patient here determines his psychological attitude towards recovery and general well-being. will be an integral part of any hospital, clinic, along with treatment spaces, administrative and utility rooms. In the article we will analyze in detail the structure of the reception department, its functions, and the organization of the work of specialists.

What is this?

The emergency room is the diagnostic and treatment department of the clinic, where patient care begins directly. It is intended for the following:

Patient registration.
Reception and initial examination of the patient.
Anthropometry (weight, height of the patient), measurement of the most important vital signs - blood pressure, body temperature, etc.
Sanitary and hygienic treatment of admitted patients.
Providing medical

The structure of the reception department is such that the actions of the staff here are characterized by coherence, clarity, speed, and interconnectedness. Not only the success of further treatment in a hospital depends on all this, but sometimes even the life of a person if he is admitted to the hospital in critical condition.

Reception department structure

As a rule, the emergency room is located in a separate building or in one of the medical buildings. Now about its own components. The structure of the reception department (the composition of the premises filling the building) is as follows:

Waiting hall. Patients who do not require bed rest, as well as those accompanying them, are waiting to be seen here. Comfortable seats and a table for filling out documentation are required. On the walls in the room there are stands with all the information necessary for patients and visitors - the work schedule of the institution, hours of conversations with the attending doctor and meetings with patients, a list of products that can be brought as a gift to the patient, and so on.
Registry. We continue to consider the structure of the hospital's emergency department. Newly admitted patients are registered here. The staff is busy filling out the relevant documents.
Examination room (depending on the scale of the clinic, there may be one or several). This is where medical examinations of patients take place. The specialist makes a preliminary diagnosis for the newly admitted person. Next, the doctor determines the type of sanitary and hygienic treatment of the new patient, the necessary measures for anthropometry, thermometry, and additional research (for example, taking an electrocardiogram).
Sanitary room (sanitary inspection room). There will be showers, bathrooms, and changing rooms.
Diagnostic room. Here, patients with an unidentified diagnosis in the examination room are additionally examined.
Insulator. New admissions suspected of having an infectious disease are sent to this room.
Treatment room. A special room where first aid is provided to those admitted in critical condition.
Operating room (or dressing room). Another room for providing first aid - this time specialized (for those admitted with bleeding, knife, and gunshot wounds).
Radiology room.
Laboratory room.
Doctor's room.
The office where the head of the reception room is located.
Toilet rooms.
Warehouse, storage of clothing, personal belongings of patients admitted to the hospital.

This is the general plan of the structure of the hospital's emergency department. Now let's move on to specifics.

Specifics of the structure

The structure of the admission and diagnostic department of a multidisciplinary hospital can be supplemented with a number of other elements. For example, a resuscitation room, a trauma room, a cardiology room (for those admitted with myocardial infarction), etc.

In general, the structure and organization of the reception department directly depend on the specifics of whose component it is. We have looked at what kind of offices and premises are typical for the reception area in general.

Sequence of operation of the reception room

Every patient admitted to the emergency department must go through three stages. The strict sequence of operation of the reception room is as follows:

Registration of a newly admitted citizen.
Medical examination of a hospital patient.
Sanitary and hygienic treatment measures for the patient.

As you noticed, the structure of the emergency department (the Novocherkassk Emergency Hospital will serve as an example) corresponds to this strictly defined sequence.

Let us now reveal the activities of this element of the hospital.

Basic functions of the emergency room

We continue to analyze the structure and functions of the reception department. The last category includes the following:

Reception and registration of newly admitted patients.
Accounting for hospitalized people, persons who received outpatient care, and citizens who were denied hospitalization.
Primary examination, examination, express laboratory diagnostics - for all those who applied to the hospital (regardless of the channel of admission).
Distribution of emergency and planned admissions, according to severity, profile, nature of injuries, pathology, disease.
Providing emergency qualified medical care, resuscitation measures.
Providing medical care to people who came to the emergency room, but do not need to stay in a hospital.
Filling out the documentation required for a hospital stay.
Maintaining documents that are filled out when a patient refuses hospitalization.
Transporting the patient to the appropriate medical department.
Monitoring patients in the emergency department awaiting diagnosis.
Drawing up protocols on the fact of medical examination of alcohol and drug intoxication of those admitted.
Transfer of information to the police, traffic police about citizens brought with bodily injuries of a violent nature, victims of road accidents, accidents, persons brought unconscious, without documents, corpses.
Obtaining information about the movement of patients in the hospital, relationships with other departments of the hospital, as well as with attached clinics.
Sanitary and hygienic processing of arriving citizens.

Organization of emergency room activities

Organization of the work of the hospital admission department, its structure, equipment, documentation - objects for the control of the deputy head physician for medical affairs.

The work of the department is managed by an emergency room doctor. Direct supervision may also become the prerogative of the doctor on duty. As a rule, this is a reception on weekends, holidays, at night and in the evening.

For clear organization of work with patients, especially those admitted to the department in critical condition, it must be provided with a full set of necessary documentation.

Mandatory instructions for organizing the activities of the department

This includes the following:

A folder with instructions to personnel on behavior in emergency situations.
Methodological instructions from higher authorities, the chief physician of the clinic.
A folder with instructions for identifying particularly dangerous infectious diseases.
Instructional documentation in case of fire, terrorist attack or other emergency.
Instructions on the algorithm of actions of nursing staff before the doctor arrives to provide emergency medical care to a newly admitted patient.
Instructive documents on compliance with the sanitary and epidemiological regime.
Standards for examination and examination of the patient.
Duty schedule.
Responsible physician provisions.
Table of poisons and corresponding antidotes.

Tasks of the emergency room doctor

The main responsibilities of the department specialist are:

Reception, inspection and examination of newly arrived citizens.
Establishing a diagnosis.
Resolving the issue of hospitalization of the applicant.
Registration of both incoming and outgoing patients.
Filling out the passport part of the medical history.
Express laboratory tests.
Sanitizing patients.
Consultation of applicants, reference and information activities.
Monitoring patients in the emergency room.

Initial examination of a planned patient

The following activities are carried out in relation to planned admissions:

Examination of a new patient.
Checking that he has all the documents necessary for hospitalization.
Recording in the medical history, making a preliminary diagnosis.

Acceptance of emergency admissions

The measures that the doctor should take in this case are the following:

Immediate thorough inspection.
Carrying out the necessary laboratory and urine and blood tests, ECG, ultrasound, x-rays of individual areas, etc.
Calling specialists from hospital departments regarding an admission for which diagnosis is difficult.
Making a preliminary diagnosis, referring the patient to a specialized medical department.
Preparation of a medical record for an inpatient patient.
Organization of patient transportation.

If an infection is suspected, the doctor on duty calls an infectious disease specialist, conducts the required amount of diagnostic tests, and then decides on the need to place the newly admitted person in an isolation ward.

Work with documents

We analyzed the structure of the reception department. Documentation also plays a significant role here. Its registration is carried out by the nurse on duty - after examining the patient by a doctor, making a preliminary diagnosis and deciding on the need for hospitalization.

There will also be anthropometry, thermometry, etc. Then she draws up the patient’s documents:

Entering contact information about the new patient - full name, date of birth, place of residence, registration.
Where and by whom the new patient was delivered.
The diagnosis made by the institution that referred the patient to the clinic.
Preliminary diagnosis from the emergency room doctor.
Arrival time.
The address for further hospitalization is the department of the medical building.
Filling out the cover page of the medical history is almost the same information. Additionally, contact information about loved ones and relatives of the applicant is indicated.

The emergency room is an important component of any hospital. Here, not only newly arrived patients are registered, but also emergency medical care is provided, a preliminary diagnosis is prescribed, and the patient is sanitized.

The chairman of the admissions committee is usually the rector of the university. It is by his order that the composition of the selection committee is appointed, which includes:

deputy chairmen (usually vice-rectors);
executive secretary and his deputies;
deans of faculties;
employees from the university teaching staff.

By decision of the rector, the selection committee may also include people who are not university employees: for example, members of the city or district administration or employees of other higher educational institutions.

The university admissions committee is formed annually. All its activities are regulated by an executive secretary, whose functions cannot be performed by the same person for more than three years in a row.

Rights and responsibilities of the admissions committee

The work of the admissions committee must be based on federal and local legislation, as well as the university charter. Taking into account these regulatory documents, a protocol of the admissions committee is formed, which describes the rules for admitting applicants for the current year. In addition, the responsibilities of the commission include:

collection and publication of information about what specialties are being recruited for, how many budget places are allocated, the total number of first-year students recruited, the list and program of entrance examinations;
dissemination of this information among potential applicants (in schools, information portals);
preparation of necessary documents and reference materials for applicants;
acceptance of documents, registration, making a decision on the admission of applicants to entrance exams;
formation of examination commissions;
admission of applicants based on the results of entrance examinations;
maintaining all related documents, generating reports and statistics.

Opening hours of the admissions committee

The work schedule and working hours of the selection committee are specified in the regulations on the work of this committee. Each university sets its own deadlines and procedures for the commission’s work. As a rule, the work of the commission becomes available to applicants from the date of the official start of accepting documents. During this period, universities open centers for admission and registration of applicants, where yesterday’s schoolchildren can ask questions that interest them, receive information about entrance exams, or submit documents.

The opening hours of the admissions office are standard for all official institutions, with a lunch break. After the deadline for accepting documents, the commission continues its work, but it is no longer available to applicants. During this period, documents are collected and sorted, a report is generated, an order is issued for the enrollment of students, distribution them into groups and other organizational work.

Acceptance of documents

Each university has its own list of documents required for admission. Members of the selection committee are required to provide to the applicant a list of these documents, a form to fill out, and also help in filling them out correctly. The commission forms all received documents into the applicant’s personal file, which must be registered and, in case of admission, stored at the university during the entire period of study.