Rules for organizing effective rest in time management. Learn to fix your action plan

The most valuable thing that everyone has and that we spend without looking back is. You won't be able to return it, buy it, or ask for it. There is only one way out - use it smartly. Read the article about time management briefly. Learn to use effectively.

How to achieve goals using time management?

Everyone knows the expression “time is money.” It was uttered by the famous scientist and politician Benjamin Franklin. If a thing is replenished, then time goes away forever. How many important and urgent things are constantly happening, how can you manage it all? This will help, that is.

Mastering time management requires self-organization, self-control, and training.

Stages for implementation

• goal setting,
• prioritization,
• implementation,
• control

Training should lead to higher listed processes, have become not only necessary tools, but also a way of life.

Target

How to act while observing these rules? It is necessary to identify what takes a lot of time and evaluate daily activities according to the degree of necessity and usefulness. Important and urgent matters are given priority. Important things are those things, without doing which, there is a risk of serious undesirable consequences. For clarity, you can write things down in a notebook. Analyze what you have written down, find things that waste time, highlight them and try to get rid of such things. This tool is called timing. The notebook sheet should be divided into two parts, in one to write down the time and in the other the activity that occupied that time. There are computer programs for timekeeping – this is also very convenient.

Additional features

There is such an American phraseology as “eat a frog.” This means doing something very unpleasant. This concept is widely used in the world and means not to put off unpleasant things for later, do them first, and then proceed to inspiring things.

It often takes remarkable strength to pull yourself together and force yourself to do what is necessary. Coming home from work, you really want to watch TV, and here you need to call on willpower to help, pick up your drawn up plan and switch to the desired wave. Think and imagine how everything will be after a certain time. increases with interest in the matter. This is the best incentive to move along the intended path of planned activities. Having a vision and an idea of ​​where routine, uninteresting things lead will help you move towards your goal step by step. The goal is what you need to think about.

It is important to do everything on time, at the last moment. In this case, nervousness and unnecessary movements take up a lot of time for fear of not being on time. Some people work collectedly with a sense of knowledge and skill, while others fuss and make a lot of unnecessary movements, get very tired, and accomplish less. If you have free time, it is worth doing the necessary things in advance, which will help you complete the next task faster. You should also leave room in your plans for unforeseen, unexpected tasks.

Without fanaticism

But you shouldn’t rush from one extreme to the other. Family and friends are also a necessary part of life. Spending your life for the sake of a career and recognition, crossing out everything else from it, - in the current situation, a person can suffer severe disappointment and dissatisfaction. Everything is good in moderation)) The choice is ours.

Hello friends! Dmitry Shaposhnikov is in touch.

According to my observation, modern successful person inevitably comes across the concept of “time management”. Everyone, to one degree or another, has felt a lack of time, pressure of deadlines, and experienced stress from forced haste.

After reading the article, you will learn the most important things about time management and become familiar with the basic concepts of successful time management. All this is accompanied by my examples and comments. I hope you find this topic useful, interesting, and fun!

Let's start, friends!

1. What is time management - definition and history

Direct translation this term « Time Management"from English - " time management" It is clear that in literally It is impossible to manage time: the real function of time management is to use the time of your life with maximum efficiency.

The most accurate definition of time management is:

Time management- accounting, distribution and operational planning own time resources.

Another definition.

Time management- This scientific approach to organizing time and increasing the effect of its use.

The motto of a professional time manager:

Work less, have time more!

People who know how to manage their own time productively live more fulfilling and fulfilling lives. life to the fullest, do their job with minimal time expenditure.

By managing our time, we have more living space: it becomes more real possibility do what we really like.

Considering the pressure in which modern people live, the issue of managing time resources is becoming increasingly relevant, if not vitally important. Developed time management skills significantly increase personal effectiveness. I realized this 12 years ago.

Time management allows you to organize your work and personal time during the day (week, month) in order to have time to do all the important and necessary things without being distracted by secondary or extraneous issues and problems.

Effective planning allows you to free up colossal time resources for a rich and fulfilling life. According to professionals, the size of such resources is calculated in years and decades.

History of time management

The scientific approach to organizing time is not a new problem. The history of time management goes back a long way.

Even 2000 years ago in Ancient Rome, the famous thinker Seneca proposed dividing all time into usefully spent, that is, good, into bad and useless.

Seneca also began to keep constant records of time in writing. The Thinker said that while living certain period time, it is necessary to evaluate it in terms of occupancy.

IN further history time management, these ideas formed the basis of the concept of “personal effectiveness”.

Alberti, a writer and Italian scientist who lived in the 15th century, said that those who know how to manage time effectively will always be successful.

To do this, he proposed using two rules:

1. Make a to-do list every morning.
2. Arrange things in order of decreasing importance.

For many centuries, all these principles existed only in theoretical form, and only since the 80s of the last century this topic began to move from theory to practice.

Time management is necessary not only for executives and business owners: each of us must be able to manage our own assets in order to enjoy the process of life to the fullest.

Of course, not everyone needs time management. If a person has nothing to do in his life, and his main task is to “kill time,” then time management for such a person is an irrelevant and unnecessary discipline.

In other words, you first need to decide whether you really don’t have enough time and where you would like to spend your free minutes, hours and days when they appear.

Time management consists of several components:

• strict time tracking;
• optimization of time resources;
• planning the day (week, month or other period of time);
• organization of motivation.

Time management is important not only for work: people who master the art of time management are more cheerful, healthy and successful in their professional and personal lives.

Effective time management allows you to comprehend all your actions and decisions from the point of view of their appropriateness for your own development and improvement.

2. Myths about time management – ​​3 main misconceptions

There are a number of social stereotypes and misconceptions about time management.

Some believe that time management is needed solely for work, that in Russia this discipline is ineffective due to the peculiarities of the national mentality, that life strictly according to plan turns a person into a robot and deprives him of free will.

All these myths are unfounded: below I will try to completely debunk them.

Myth 1. No one can manage time.

The statement is correct in form, but erroneous in content. Managing time is truly impossible. (unless, of course, you are the inventor of a time machine). No one is able to slow down its objective progress, speed it up or stop it even for a moment.

But a person can do the following : manage yourself, your decisions and actions over time, and also engage in setting priorities. This is exactly what time management practitioners talk about – about managing your own life.

Taking a smart and pragmatic approach to your actions is time management: you'll be surprised how many minutes and hours free up once you start to act more deliberately and consciously.

Remember that all successful people, regardless of their type of activity, plan their affairs and act with maximum productivity. At the same time, they work approximately the same as ordinary people, but they always manage to do more.

Their secret is that they manage to do more things per unit of time, which ultimately affects their life results.

Myth 2: Time management will make me work harder and harder.

Working hard and getting tired, neglecting rest is a direct path to overwork and depression. It is necessary to constantly strive to reduce the amount of work while increasing productivity. How to do this? In short, act strictly according to plan and be able to separate the secondary from the main.

Using time management techniques effectively does not mean doing more or increasing productivity by getting things done faster.

We are talking about increasing personal productivity by eliminating unnecessary tasks and eliminating the so-called “time wasters” or “chronophages”.

The category of chronophages includes hundreds of meaningless and small things that we do during the day, without even thinking about their expediency: frequently checking email, communicating and viewing news on social networks, meaningless conversations with colleagues.

A person’s commitment to matters distracted from the main task is partly explained by procrastination - the desire to postpone important and necessary events “until better times.”

However, if you discard reflection and recognize for yourself the importance and significance of your current tasks, you will have neither the strength nor the desire to be distracted by extraneous matters.

Myth 3. Using time management will turn me into a robot who will do everything according to a schedule, depriving me of freedom and choice.

People are afraid of turning into robots, but in fact they are already them, and also slaves of their own psycho-emotional habits and behavior patterns.

Time management does not limit our freedom, but, on the contrary, creates it.

Time management is necessary not only for office workers, executives and managers: to manage the main resource of life - own time– necessary for everyone who takes themselves responsibly and seriously.

A practical criterion for the need to implement time management principles in life is the presence 4 or more cases in the plan for the current day (not only professional, but also personal matters are taken into account). Businessmen, freelance artists, and housewives need this.

Example

If you need to finish a project at work, talk to your boss about it, go to a phone repair shop after work, and finally pick up your baby from kindergarten, then reasonable time planning is your urgent need.

Planning and allocating resources helps you achieve important goals faster and free up time for rest, recuperation, and communication with friends and family. Time control allows you to achieve results faster and at lower costs.

As for life according to a schedule, a reasonable organization of work and rest has never harmed anyone. And for spontaneity and creative approach(if any) there is always a place in any job.

3. How to manage time - 7 main principles of time management

Now let’s move on to practice and find out how to manage time correctly, where to start controlling and planning your actions, what difficulties usually arise along this path and how to overcome them. Below I have described the basic principles and rules.

Principle 1: Plan your actions

Planning things for the next day (or the next week) has practical significance in any job. It doesn’t matter whether you are sitting in an office, standing at a conveyor belt, or working as a courier in your free time from studying - clear plan action will always bring real benefits in the form of increased performance (personal and professional).

Even if your actions are strictly regulated job description, you should always have a plan drawn up in advance - this will help you cope with your work more efficiently and quickly.

Remember that all successful people plan their lives.

Remember some of the most important axioms of time management:

1. Record your goals in writing. If your goal is not indicated on paper (or in an electronic diary), then it does not exist.
2. Plan your day. A pre-compiled list of tasks and actions increases the productivity of any type of activity by 25%.
3. Break down big tasks. Time-consuming tasks should always be divided into several small subtasks - do not take on a large-scale project without thinking through the sequence of actions in advance.

You need to make planning second nature: make it a habit to make a plan for tomorrow before going to bed. In the morning at work, you will already know exactly where to start, how to continue and how to finish.

Always leave a certain reserve of time for “force majeure” - unforeseen circumstances.

Remember that the few minutes that you spend on drawing up a plan will more than pay off in the future: you will appreciate the results of competent planning already in the first week of implementation.

Principle 2. Formulate the desired result into specific goals and objectives

Strategic and effective planning impossible without competent goal setting. More to the point in simple language, you must be able to clearly formulate the main goal and be able to break it down into more specific and local tasks.

In management theory, this skill is called "decomposition of goals". The main way to put this concept into practice is to move from the general to the specific.

There is a professional tool (or principle) for formulating and setting local goals in time management and goal setting.

It's called SMART principle .

According to this principle, the goal should be:

• specific(Specific);
• measurable(Measurable);
• achievable for a certain period (Attainable);
• relevant or true - it is necessary to understand in advance whether this task will really help in achieving the goal (Relevant);
• limited in time(Time-bound).

The main criterion for the usefulness and effectiveness of a local task is its specificity. Starting towards a big goal by completing sequential tasks significantly reduces the time it takes to complete the work.

Consistency and focus on specific points is the key to future success.

Even the greatest creators did not create their works entirely at once - they first made a plan, and then carried it out point by point. One of the secrets to successful time management is the ability to focus on current tasks without losing the overall direction.

Principle 3. Fix your plan of action.

The need to necessarily record an action plan has already been mentioned above. Here we will look at how best to do this. There are several working and effective tools that allow you to make your plans and tasks more visual and specific.

One of these methods is called. Let me explain what this looks like in practice.

Example

Let's say your goal is to build a house. To begin with, you should divide the task into several stages: clear the site, dig and lay the foundation, carry out above-ground work, finish the premises, carry out communications and do landscaping.

The Grant diagram indicates all the tasks of the current large-scale project along with the timing of their implementation, duration in time and priority of implementation.

Tasks of the same type can be grouped into one item, and larger tasks should be divided into several sequential tasks.

Visually drawing up a plan not only saves your time, but also allows other employees involved in the project to quickly understand the state of affairs and get involved in the work from the right stage.

Principle 4: Prioritize

Determine in a timely and clear manner main goal– this is necessary and correct. But the main task is to move towards achieving this goal, consistently completing current tasks of varying degrees of difficulty.

A simple method for prioritizing daily planning is called "ABVGD Method".

ABCD method

“A” is the most important task of the current day, “B” is less important, “C” is a task of medium importance, etc.

The first thing on the list should be done first. Usually this task is the most time-consuming and difficult. Sometimes a person feels afraid or is lazy to start the day with main task, but the secret is that the effectiveness of your current activities depends on its implementation.

A specialist in practical time management advises to resolve this issue firmly and unambiguously. His method is called “eat a frog for breakfast.” “Frog” is the most difficult and unpleasant task of the day. You constantly postpone it to the “afternoon”, to the evening, or even to tomorrow.

But the point is that this creates constant emotional stress, which prevents you from doing everything else productively. Tracy says that you should start the day with the most difficult thing, then all the other tasks will be completed almost by themselves.

A logical continuation of Brian Tracy's method here is the Pareto law or principle.

Pareto's Law

20% of our efforts bring us 80% of the results, and the remaining 80% of our efforts bring us only 20% of the results.

Thus, our task is to identify these 20% of our most effective actions and concentrate on them.

Another tool for effective prioritization is called "Eisenhower Matrix". Political and military leader, US President Dwyatt Eisenhower was a practical and very successful man.

He came up with the idea of ​​dividing all current affairs into 4 categories:

• urgent and important;
• important but not urgent;
• urgent, but not very important;
• unimportant and not urgent.

First category : urgent and important - these are the primary tasks that must be completed today and now: postponing them will certainly create unnecessary difficulties in the future. There is no point in entrusting them to subordinates - you need to do it yourself and immediately.

This sector of the matrix is ​​called differently "Fire sector" being in which for a long time is fraught with adverse consequences, primarily for one’s own health.

My time management secret is to be in the sector « Important - Not urgent » .

This is the most efficient sector of the matrix. Here you are calm, here you plan, think, act competently and carefully, here you do what is truly important.

Do not allow important matters to flow into the urgent sector!

Cases from 4th category (non-urgent and unimportant) can be safely crossed off from the daily list.

You can make a table like this every day, based on the Eisenhower Matrix.

Don't be lazy and implement this simple table into your day planning system.

Principle 5: Focus on what matters most

I have already said how important it is to achieve your goals, in this paragraph I will tell you how to do this as efficiently as possible.

The ability to focus on the main thing, without being distracted by extraneous things, is the most important practical skill, mastering which, you will solve the highest priority tasks of productive time management.

Time is a non-renewable resource, and the most valuable of all. We can spend 10,000 rubles and earn them again, but we are not able to get back the second we have lived.

We are also not able to extend the day to 25 hours, but we can free up our own space for those activities that are truly important to us.

To prevent unimportant tasks from affecting your personal productivity, you need to master specific time management techniques.

One of the most effective techniques freeing up time - delegation. It would be more accurate to say that delegation is a component of classical management.

Delegation- This is a way to entrust some of our affairs to other people.

The most elementary examples: you can not wash your car yourself, but take it to a car wash, or else: you can fix a leaking faucet in the bathroom yourself or call a professional plumber.

Remember

Any tasks that are more expedient (from a financial and time perspective) to be left to others should be left to others.

The higher the cost of your personal time, the more non-essential and not too important tasks can be delegated.

Less important things can be done during “non-resource time.”

We are talking about that part of the day when you are no longer at the peak of your mental and physical strength, for example, at the end of the day when you are tired.

Also, for example, while in transport or in a queue, you can combine waiting with learning - listening to audiobooks on professional skills or developing one of the personal effectiveness skills.

Another important skill for real time saving: the ability to say “no”.

Do not think that you need to refuse everyone indiscriminately.

The ability to say “no” applies primarily to those people and affairs that deprive you of your energy and time resources without giving anything in return.

Say “no” to a chatty neighbor or employee, reading the tabloid press, Internet surfing on social networks and entertainment resources, and watching TV.

Remember that even a small unplanned break, when someone or something distracts you from your task, can cause plans to be disrupted.

Principle 6. Analyze your experience and create your own time management rules

Periodically, it is worth looking back and drawing pragmatic conclusions from your time management experiences. Study your mistakes and be sure to take measures to correct them.

Be sure to analyze situations in which you lost personal resources especially intensely.

You should always remain aware and look from the outside at what exactly is happening in your life - in what direction and at what speed it is moving.

If you feel like you've lost control and are too deep into solving a problem without thinking about the time spent, it's time to stop, take a break and try to optimize your own actions.

In the end, create your own time management rules, your own tricks. Your whole life, your activity is unique.

Principle 7. Plan your vacation

In pursuit of success and personal productivity, never neglect rest, I will say more than that - plan your rest, just like your business tasks! To manage time good rest – essential element success.

An example from the life of Radislav Gandapas

The famous Russian business coach and speaker Radislav Gandapas, as he said at one of his trainings, plans days in his work schedule to visit the golf club. This is an important hobby in his life.

He highlights these days in red as events of the highest degree of importance that cannot be rescheduled.

Otherwise, Radislav says, he cannot play golf at all, since there are always more important things to do.

You can only remain at the peak of your psychophysiological capabilities through regular recuperation.

You can’t save on sleep, your own weekends and communication with loved ones - these are the same important factors effective time management like planning and goal setting.

4. Review of popular books and trainings on time management and increasing personal effectiveness

There is a lot of useful literature on time management. Separate publications are devoted to time management for women (young mothers, housewives), students, schoolchildren, and managers.

Seminars, conferences, master classes and trainings on time management are held.

In my opinion, the most informative and accessible books on this topic are the works of Gleb Arkhangelsky, Evgeny Popov and Brian Tracy.

Evgeniy Popov– author of the “Time Master” course, creator of video lessons on this topic, practitioner of successful online business. Has a personal network resource where anyone can purchase the author’s intellectual products.

If you want to quickly master the basics of practical time management, be sure to study Evgeniy Popov’s course “”.

Gleb Arkhangelsky– leading Russian specialist on time management. Head of his own corporate projects to introduce time management into the practice of the largest domestic companies - RAO UES, Wimm-Bill-Dann and others. Creator of bestsellers: “Time Management” and “Time Drive”.

Brian Tracy- The world's leading expert on personal effectiveness, management consultant, writer, and speaker.

Other books on this topic: “Time Management by Pomodoro” (Staffan Nötheberg), “Hard Time Management” (Dan Kennedy), “Maximum Concentration” (Lucy Paladino).

5. Conclusion

Let's sum it up, friends! I personally try to use the following elements of time management:

• planning the day;
• prioritization (ABVGD);
• working with a list of tasks.

In practice, I am convinced that time planning simplifies life and helps you get more done.

The main thing is that it becomes a habit for you. A habit is formed in 20-30 days. You will need to hold on for just a little while to get used to doing the right things, and then the system of habits and time management will work for you.

“We get tired and exhausted not because we work hard, but because we work poorly, we work unorganized, we work stupidly.”

Physiologist N.E. Vvedensky

Time - manager t is a time management technique that includes rules and principles that help a person properly organize his time and achieve maximum efficiency in any activity. With the help of time management, a person can consciously control the time he spends on different types of activities, while increasing the efficiency and productivity of his work or leisure. Planning, distribution, prioritization, goal setting helps a person cope with the crazy rhythm modern life. Time management helps a person manage to do everything without stress and avoid chronic fatigue.

Initially, time management techniques were used only in running a business and organizing work activities. But now time management methods are also used in a person’s personal life in order to have time to cope with everyday issues and properly organize their leisure time and rest.

The history of time management

Back in the 20s Scientific organization labor said that the efficiency of using time depends on the personal effectiveness of the person himself. The League “Time” appeared, which published articles in newspapers under the title “Fight for Time.” In the 70s, the timekeeping method developed by biologist Lyubishchev gained popularity. This method is a tool for developing effective human thinking, which contributes to the rational management of personal time and increasing personal efficiency.

In 2007, the first department of time management was opened in Moscow at the Financial and Industrial Institute. Today this direction has become very popular and popular. There are a lot of trainings, seminars on planning and rational time management.

Time manager This is a person who takes into account the psychological characteristics of people, working conditions and offers more effective work schedules. He is able to reveal everything in a person hidden reserves and suggest ways to improve your efficiency.

The process of communication between a time manager and a client is similar to a psychological consultation in which he listens to the person, gives tips and advice on how to allocate time, how much time to devote to rest, how to set priorities. How to plan your day so that you can get everything done without stress.

Time managers provide not only individual consultations. They are often invited by companies as experts to help improve the labor process. First of all, teach the manager how to properly distribute his working hours and competently distribute responsibilities in the team. They study the company’s activities and the required amount of time to solve certain problems. After collecting information and analysis, the time manager makes adjustments to the company’s daily routine.

• Analysis of time spent on certain tasks.
• Setting, formulating and defining goals.
• Making a plan to achieve the goal, as well as setting priorities.
• Realization of the goal. A hint on what steps need to be taken according to the plan.
• Making lists of things that need to be done.
• Recording time using timing.

What advantages does a person have who has learned to properly plan his time?

“Time wasted is existence; time usefully used is life.”

E. Jung

• Achieves set goals.
• Achieves his goals much faster than others.
• Capable of achieving success in any field of activity.
• Has more time to relax, communicate with family and friends.
• Can do a lot more things in a given period of time.
• He can increase his income and retire by correctly distributing responsibilities between employees.
• Can get rid of chronic fatigue, is not subject to stress.
• Always has a clear plan of action.
• Has a sense of inner freedom and independently controls his life.

Types of time management

Now there are many different approaches to the problem of time management. Experts distinguish three main types:

• Personal (personal) time management. It is associated with personal self-development person, the ability to properly and fruitfully organize their day.
• Professional time management helps a person to effectively perform his work, properly organize his working time, or wisely distribute responsibilities in a team.
• Social time management regulates interpersonal relationships or time management of several people. For example, corporate.

Basic concepts of time management

Time management concept- it is a way of understanding and perceiving time. The concept of time management helps to determine the reason and purpose why a person needs to learn how to manage his time. Realize the value of this process, as well as understand the basic principles of time management.

Time Management Techniques– a certain sequence of actions that will help solve a specific problem.

Time management system– a set of concepts and methods that will allow you to achieve your goal as quickly and efficiently as possible.

Improper organization of work or illiterate organization of activities by management leads to the fact that company employees feel a constant lack of time. This affects the efficiency and success of the enterprise as a whole.

Lack of time occurs in cases where:

• There is no work schedule for the day.
• If the assistant manager is not aware of his daily routine.
• Phone calls and visitors often distract from core business.
• If the manager does not know how to distribute responsibilities.
• If the work is done in a constant hurry, which leads to rapid fatigue.
• If employees are not suitable for their positions.
• If employees inadequately assess their capabilities and speed of work.
• If employees are not motivated (for example, the salary is too low).

To improve the efficiency of an enterprise, it is necessary to teach employees to draw up a work plan for the day. When drawing up a plan, you need to devote 60% of your time to main tasks, 20% to unforeseen and 20% to spontaneous matters. The main thing is to teach the team to make plans for the day systematically and regularly.

The effectiveness of time management in management depends on how well employees are trained in planning, prioritization, control of time to complete tasks, as well as the correct order of tasks.

To solve these problems, you can invite an expert in time management or train the manager of your enterprise, who will himself assign tasks to employees and monitor the effectiveness of their work. The manager must issue both main and several backup tasks. At the end of the day, the employee submits a report on the work done.

Managing personal time in time management

As for managing personal time, there are basic rules of time management applied in personal life:

1. Never take work home.
2. Organize your daily life so that it takes minimal time.
3. Plan free time in advance. This should include emotional pleasure (going to the cinema, theater, concert, museum). And also physical (sports, dancing, etc.).
4. For relaxation, use not only weekends, but at least one day during the week. For example, ride a bike after work or go to the sauna with friends.
5. During vacation, limit calls, mail, and the Internet in order to truly relax.

1. The basic rule of time management is correct goal setting.

If you learn to clearly define your goals and also determine which tasks are secondary, you will save a lot of time.

If you spend your time on something, it means that at that moment you believe that it is very important. But is this true? Ask yourself, will the outcome of this action help you get closer to your goal? What is a goal? A goal is a person’s desire for something, when the entire process is aimed at the final result.

When setting a goal, you must first decide on your main values.

Realize your capabilities and motivation. Analyze the problems, needs and difficulties that may arise on the way to the goal. Clearly present your goal in the smallest detail, its end result. Plan your actions, search for resources and begin implementation.

There are different methods for setting goals. But all methods have a common algorithm for setting goals:

1. The goal should be as specific as possible with a clear end result.
2. The need to achieve the goal must be justified. Why is this needed and what will I get from it?
3. The goal must be realistic and the mechanism for achieving it must be clear.
4. It is necessary to clearly define the time limits within which the goal must be achieved.

2. The second basic rule of time management is prioritization.

Knowing how to prioritize is very important. There are things that are of less importance in achieving the goal, and there are those that play a major role.

3. The third basic rule of time management is planning.

After setting a goal, the next step is planning. Planning is an integral part of time management. It consists of the following main stages:

1. Drawing up a time management plan.
2. The stage of drawing up a project, during which you can maneuver and think through different options for achieving the goal.
3. The stage of identifying the necessary resources.
4. The stage of identifying people who can help you on the way to your goal.
5. The stage of recording planning results in the form of a business project, map.

When a person begins to plan, thinking is activated, creativity. When you make a plan, your goal becomes more specific, you begin to understand what you really want and how to achieve it. This is a kind of practical guide to action.

Until a person makes a plan for realizing what he wants, he is constantly thinking about this topic. But it is not thoughts, but actions that bring you closer to your goal. When compiled detailed plan, which takes into account different ways to achieve a goal, this makes it possible to maneuver. It doesn’t work with some means and methods, you can try others. Planning develops flexibility and readiness for any situation in a person.

Making a plan gives you a high chance of success. Having a plan gives you confidence in yourself and your capabilities. All successful people and entrepreneurs plan.

Basic planning techniques. Brief description

1. ABC planning is based on the fact that it is necessary to do the most significant things first (under the letter A), and then B and C.

Category A cases are the most important. They make up 15% of all cases and bring 65% of the results. B – important matters that make up 20% of all matters and bring 20% ​​of the results. Category C are matters of the least importance, they make up 65% and give a result of 15%.

2. Pareto rule or the “80/20” principle. This principle applies to any daily activity. 80% of the things you do in a day give you 20% of the desired results. And 20% of planned important things bring you 80% closer to the result.

For example: 20% of people own 80% of the capital, 80% of people own 20% of the capital. 20% of clients give a profit of 80%, and 80% of clients give a profit of 20%.

3. Timing- this method is that you need to write down all your actions minute by minute and how much time you spent on them. This will help you understand where and what your time is spent and how to adjust your schedule.

4. Making a list of tasks- This is the simplest planning method that allows you to plan both time and tasks.

How to make a correct to-do list and follow it?

1. First, watch yourself. How much time do you need to complete different tasks?
2. Write a to-do list for the evening.
3. Write down specific points. For example: go to the store. Attach a shopping list to this item.
4. Plan your entire day, not just work.
5. Start your day by completing easy tasks. To immediately tick the boxes and cheer up for the whole day with the thought that following the to-do list is not so difficult. For example, doing exercises and preparing breakfast.
6. The to-do list should always be visible.
7. Don’t put more than 7 priority things on your list, so you don’t have to worry about not getting something done.

• Try all planning methods and choose the most suitable one.
• Keep records.
• Don't try to do everything. Do the most important and priority things first.
• Plan your every day. And also make an additional plan for the week.
• Always carry a pen and notepad with you.
• Keep a success diary, it will motivate you and remind you that you are on the right path.
• Learn to say “No.” This will help you avoid communicating with unnecessary people and doing unnecessary things.
• Before you do anything, consider how urgent it is, how important it is, and how this action will bring you closer to your goal.
• Analyze your habits, actions that waste your time. By timing it is easy to track those actions that you need to get rid of.
• Don't do other people's business. Don't be a tool to achieve other people's goals. Focus on your goal.
• Make time for self-improvement.
• Don't stop there. Once you achieve one goal, set the next one.

1. Stephen Covey in The 7 Habits of Highly Effective People considers time management as an element of self-improvement. Here are his tips:

• Do what you have to do first. Don't put off important things until later.
• Your goal should be a priority and important. Move towards her.
• Perform all actions based on priorities.
• Don't waste a lot of energy on achieving an insignificant goal. The resources spent and the final result must be commensurate.
• Look for all the ways to make life easier.

2. David Allen advises getting organized workplace , acquire all the necessary stationery. Also, keep a file cabinet, create a corresponding folder for each case. Allen also recommends writing 4 to-do lists:

• Make a list of things that need to be done in the near future;
• Add projects that require integrated approach;
• Separately make a list of projects that, for one reason or another, cannot yet be completed;
• The "someday" list.

3.Julia Morgenstern advises first assessing how much time you spend completing your tasks. What factors distract you? You may be distracted by social media, additional responsibilities, unrealistic deadlines, or psychological obstacles.

• A time frame must be set for each action.
• If you cannot complete some action, then analyze whether it can be postponed for a while, delegated to other employees, or abandoned altogether.
• Sort things and things to do, clear the space of everything you can do without. Assign each thing its place, and each task a time.

"Eat a frog for breakfast"

To prevent your thoughts from returning all day to a task that you do not want to do or that is unpleasant to you, start the day with it. So you will be free from emotional stress and a load that would have to be carried all day.

"Elephant steak"

If you are faced with a global task that requires many actions to be completed, then divide this work into parts. Don't make a big deal out of a case, cut it into pieces. This will make it easier to start implementing the task. This approach also helps better understanding this task.

Learn to say no

Time management teaches you not to have time to do as much as possible, but to have time to do what you need to do correctly. Say “no” to unnecessary things and people. Don't become a tool for anyone to achieve their goals. Focus on your goals.

Strive for automation and maximum simplification of your activities.

Do similar tasks in a row, as the brain gets used to a certain area of ​​activity. And every time he copes with them faster.

Listen to yours biological rhythms. Do your work at a time when you feel especially energized and active. During periods of least activity, give yourself a rest. Listen to your body's needs. Sometimes a 15-minute break is enough to get a “second wind.”

The best books on time management that are worth reading:

• Effective time management. B. Tracy
• Time drive. How to have time to live and work. G. Arkhangelsky
• Tight time management: take control of your life. D. Kennedy
• Work less, accomplish more. K. Gleason
• To hell with everything! Take it and do it. R. Branson
• Extreme time management. N. Mrochkovsky, A. Tolkachev
• Practical course on time management. I. Abramovsky
• How to work 4 hours a week and not be stuck in the office “from bell to bell”, live anywhere and get rich. T. Ferris
• Getting Things Done: The Art of Stress-Free Productivity. D. Allen

The effectiveness of time management depends on your compliance with its basic rules, as well as a clear understanding of why you need it, how to manage your time and what benefits you will have.

Time management for modern man — central concept any system of personal effectiveness and productivity, the Holy Grail for every ambitious individual, be it a student, an entrepreneur or a housewife. Fast pace of life, especially in major cities, and huge amounts of data make it difficult to achieve goals that are important to each of us, whether it’s getting a promotion, raising a child, or creating our own entrepreneurial project. If you have something to strive for, you are unhappy with your results, you just want to become a little more efficient, or you need help overcoming procrastination (the habit of putting things off until later), then this series of lessons is created just for you.

This online training will introduce you to the basics of time management and its details, and will tell you how the most successful people on the planet manage their time and organize their lives. Completely free of charge, you will be offered various principles, methods, exercises, techniques and techniques that make up the most effective time management systems, and which will allow you, by applying them in practice, to notice positive changes in the very first days. This online course on time management will become your personal guide to a world where you will forget about eternal fatigue, constant stress and lack of time. You will learn to competently set goals and plan to achieve them, manage to do a huge number of things in record time, enjoy work and have time to find time to relax. The course contains time management tips and techniques that are truly effective.

However, despite the fact that the presented course has enormous potential, time management itself, unfortunately, is fraught with unexpectedly many uncertainties and questions. Firstly, why different approaches to time management so much? What is the difference between David Allen's GTD method and Gleb Arkhangelsky's time drive method? Why does every “super-effective” author invent something new? Is there really nothing definite and precise in time management?

Secondly, why doesn’t everything proposed by experts work? The authors unanimously speak about the effectiveness of their methods and techniques, but they don’t want to follow them at all. And then, even if you follow everything exactly according to the instructions, something still goes wrong. What is the reason?

And thirdly, what to do with the reluctance to live automatically according to a once but forever established routine? How to adjust a clear system of time organization to the constant changes that our lives are so rich in?

This series of online lessons is not designed to answer all of the above questions, but is designed to help you answer them yourself. And this is its most important value. And for the same reason, having studied the materials of this training, you will be able not only to “pump up” some of your individual qualities, but also to have a complex impact on your personality.

And if you want to master time management methods as quickly and efficiently as possible, sign up for ours.

Time management (time organization, time management) is a time management technology aimed at increasing the efficiency of its use.

The very concept of “time management” comes from the English “time management” and means a technology for organizing a person’s time and increasing the efficiency of its use. More specifically, time management refers to the action or set of actions to train conscious control over the amount of time spent on certain types of activities and through which you can significantly increase your productivity and effectiveness.

Time management includes a wide range of activities, including:

• Setting goals
• Planning and time management
• Task delegation and resource management
• Time consumption analysis
• Recording time
• Prioritization
• Making lists
• And many others

At the beginning of its appearance, time management concerned only the sphere of work or business. But, as it developed, the term began to expand and included various aspects of a person’s personal activity. Today, time management is a necessary component of the development of absolutely any project, because serves as a determining factor in calculating its scale and the time required for its implementation.

In Russia, a revolutionary first began to talk about time management and public figure A.K. Gastev, who in the 20s of the 20th century was the director of the Central Institute of Labor. He began to develop ideas about personal effectiveness and the efficient use of time. Already in the early 70s, the first method appeared that made it possible to manage personal time, called “Timekeeping”. Over time, the topic began to rapidly gain more and more supporters and penetrate into various areas of people’s activities. All this led to the fact that time management became an independent area, and in 2007, the department of time management was created at the Moscow Financial-Industrial Academy (today a university).

Time management has its own structure, consisting of several important processes:

• Analysis
• Development and preparation of strategies
• Planning and prioritization
• Implementation of the process
• Monitoring the achievement of goals

It is important to note that time resource management allows you to effectively manage not only working time, which is the main part of life ordinary person, but also free time, which a person uses for relaxation. By using it in everyday life, you can organize your life much more efficiently, plan your weekends, and organize various events. By skillfully managing his time, a person can even turn his weekend into a mini-vacation. All together, this has a very positive effect on a person’s emotional, mental and physical health and significantly improves his life.

To date, they have been created and are successfully operating special schools on teaching effective time management. Standard training takes place on the following main topics:

• Strategic planning
• Tactical planning
• Assessment of personal effectiveness
• Assessment of managerial effectiveness
• Defining a personal mission as an emotionally motivating factor
• Determining the main factors for developing your own plan
• Ability to prioritize
• Mind Mapping Tool
• Basic usage training software, designed specifically for planning (MyLifeOrganized, MS Project, MS Outlook and other programs)
• Analysis of what has been achieved
• Studying methods for improving the process of achieving goals

To teach people the basics of competent time management, today various trainings and seminars are held, programs and courses are being developed, books and other publications are being published, and various Internet resources and online trainings are being created, such as the training presented on our website 4brain, for example.

Applying time management

IN modern world personal time is a key human resource, often having much more high cost than money, since it, unlike them, cannot be accumulated or restored. That is why the ability to make the best use of one’s time and manage it is of essential value to any person. And it is important to learn to apply this skill in all areas of life: work, business, creativity, family relationships, etc.

The skill of time management provides a person with a huge number of different benefits. Below we list just a few of them.

So, a person who knows how to manage his time:

• Achieves set goals much more often than others
• Achieves his goals many times faster than people who do not have this skill
• Able to achieve success in any field of activity
• Has much more time to relax, be with loved ones and do favorite things
• Able to perform many different tasks in a short period of time
• Has the opportunity to increase your income, create capital and retire as soon as possible
• Can get rid of the feeling of constant fatigue and improve your health
• Much less susceptible to stress and negative factors
• Positively perceives the world around him and the events taking place in it
• Can devote more time to spiritual development and self-improvement
• Always has a clear plan of action
• Possesses inner freedom and has the opportunity to choose
• Able to create favorable conditions and independently control his life

This is just part of the positive impact that time management has on a person’s life. It is not for nothing that there is an opinion that people who do not know how to distribute their time cannot find a single free minute and are constantly busy with something, but all their busyness does not bring any meaningful results. And people who are able to skillfully manage their time resources can always make time for something or for someone, and all their activities continuously move them towards their goals and success.

If you get acquainted with the features of the life and work of successful people, you will certainly find that all of them, as one, say that the most valuable asset that a person has is his time, and you will probably notice that they all keep diaries, make up plans, think through further steps and do this constantly. They are always full of ideas, and the amount of work they do is simply amazing. But, at the same time, they are happy, smiling, positive; everything they do, they do with enthusiasm and enjoy it; and also enjoy good health. If you are a person who strives for self-development and personal growth, then there is a high probability that you would like to achieve similar results, otherwise you would not be here. And there is great news for you - YOU CAN DO IT. You just need to set yourself a goal to learn how to use your time efficiently.

How to learn this?

It's no secret that we are all born with a set of different abilities and predispositions. But, of course, these abilities and predispositions are different for everyone, and while some people are initially inclined to effectively manage their time in life, others have to develop and hone this skill. Be that as it may, it can be done. And again good news - YOU CAN DO THIS YOURSELF, i.e. without resorting to training in specialized institutions or purchasing expensive training courses. Moreover, it is not at all necessary to have any special talent or genius, but you can simply complete the online training, the introduction to which you are now reading.

There are two important points when taking this course. This:

Theoretical basis- the information that you can get from the lessons we offer.

Practical development- putting what you learn into practice in your daily life.

Based precisely on these important points, we developed this training. Each lesson is designed to enable you to learn theoretical material, which is presented in an interesting and completely understandable language that is accessible to anyone. And also so that you have the motivation and opportunity to apply everything you have learned, not waiting for some appropriate moment, but right “here and now.” All you need is a desire to learn a new skill and a little free time, which you will need to find for this, which we, of course, have no doubt about.

Want to test your knowledge?

If you want to check your theoretical knowledge on the topic of the course and understand how suitable it is for you, you can take our test. For each question, only 1 option can be correct. After you select one of the options, the system automatically proceeds to next question.

Lessons on time management

Having studied the experience of teaching time management to many people, we came to the conclusion that its basics, as we have already said, you can learn on your own. Having introduced some adjustments and further adapted the material for self-study, we have prepared a series of lessons aimed at developing useful competencies for full mastery of this skill. Below is a brief description of each lesson:

The purpose of this lesson is to help you understand as much as possible the features and nuances of time management, as well as to understand and feel at a deep level how effective organization of your time can contribute to the achievement of goals, help develop the potential of your personality and have a beneficial effect on life in general.

The lesson will cover issues such as the goals of time management and its prerequisites, the main stages and features of this process. In addition, you will learn a lot of tips for increasing personal effectiveness and will be able to choose those that will suit you specifically.

As you know, any human action is directly related to the fact that he spends a certain amount of time on its completion. And if the information from the first lesson will teach you how to determine and record your time expenditures and understand the structure of time resource distribution, then the knowledge that you will gain from here will help you learn to separate what you need to spend your time on from what you don’t need .

Here we will talk about the process of goal setting: you will learn to determine your true goals and secondary tasks, which means you will be able to do things that will allow you to eliminate wasting time, and even your minimal efforts will bring you maximum results.

Achieving any result is a process that always has its own characteristics and characteristics. It is important to understand that not all actions are effective. You need to be able to see perspectives, calculate your steps and set priorities. Having a goal presupposes having a plan to achieve it. This and others interesting questions and this lesson is dedicated to.

From it you will learn about what the process of planning tasks is, what methods of prioritization exist, and you will become acquainted with the most effective techniques for drawing up plans and lists. In addition, you will learn several important principles that will help you learn how to save time, improve your results and avoid many mistakes that are common to people who have taken the path of proper time management.

Despite the fact that the concept of “time management” came into Russian not so long ago, the very fact of organizing personal time for the sake of achieving goals and increasing productivity has been and is being paid attention by many prominent figures. Perhaps this is why they were able to achieve significant success, because a person’s ability to cope with all matters, work hard and effectively in any situation, and emerge victorious often depends on the ability to manage the main resource - time.

One way or another, everyone planned their work (artists, writers, politicians - famous and not so), but the creator of not a universal daily routine, but one of the first comprehensive time management systems was B. Franklin. He's on by example showed how important it is to set goals and develop a plan to achieve them. His and other proprietary time management systems, which combine the principles of goal setting, planning and motivation, will be discussed in this lesson.

A. Herzen wrote: “Theory inspires convictions, example determines the course of action.” In fact, time management systems lesson 4, the basics of goal setting lesson 2 and planning lesson 3 as the main components of time management would be no more than elements of a coherent theory if they were not complemented by specially developed general methodological and practical tools within the framework of individual techniques. By following them and applying them in their daily life, everyone will be able to acquire not only useful knowledge, but also create their own system for setting, evaluating and implementing strategic goals.

The recommendations, tips, tricks, techniques, as well as time management services and programs collected in this lesson are taken from various sources, but are universal tools and are equally useful both in terms of time management and for personal development in general: self-discipline training , character, attitude towards life priorities and goals.

How to take classes?

All our lessons have one important feature- they are created in such a way that absolutely anyone can use them. But you must definitely keep in mind that how well you master the material depends, to a huge extent, on your attitude. If you treat this negligently, from the position of “if time arises, then of course I will do it,” then the result will be completely mediocre, if at all. But if you approach the study of the material with full responsibility and understanding of the importance of what you are doing, then the result will be your rapid personal growth and improving the performance of all personal characteristics, not to mention the fact that you will learn to manage your time perfectly.

To get the most out of the training, we recommend that you study one lesson every two days: on the first day you will just need to familiarize yourself with the lesson, and on the second you will use what you have learned throughout the day, using new techniques each time and combining them. In total, the entire course will take you about ten days. But what is also important here is that, having taken up the training, you should under no circumstances miss classes. Set yourself the task of completing this course to the end. This alone will become your time management practice, and in addition, it will begin to develop in you such qualities as determination, commitment, diligence and punctuality. Remember that theory and practice are two sides of the same coin. This is the only way you can learn what you want, and this is the only way all successful people have done it at all times. And one more thing: prepare a notepad and pen in advance, because planning is impossible without this.

Additional material

Books on time management

In this additional reading section, we'll look at some of the most popular books on the topic of time management. Each of them is a unique collection useful information, practical advice and guidance, effective techniques and techniques for time management. Some of them were written by professional authors and have already earned authority not only among Russian readers, but also among readers from all over the world. Others were published quite recently, and their authors are not yet so famous, but undoubtedly worthy of attention. Any of the books discussed will be an excellent addition to our training.

Hello! Today we’ll talk about time management or effective management time and answer the question of how to manage everything!

A person is part of society. Each of us has certain responsibilities to ourselves, colleagues and family. Sometimes it seems that life is a kaleidoscope of identical days, with a large number problems for which there is constantly not enough time. If you associate yourself with a squirrel in a wheel, then you will be interested to know that time can be effectively managed.

What is time management or time management

Look at rich and successful people. They own a big business, manage a lot of people and find time for relaxation and family. “How do successful people manage everything?” you ask. Yes, all because they know and master the basics of time management.

Time management is the ability to rationally distribute your time resources. Translated from English it means “time management”. Of course, people are not magicians and do not know how to turn back time or stop it. But we can learn to properly distribute every minute in order to manage to complete all assigned tasks.
The motto of successful time managers can be considered the expression “Achieve more by working less.”

Who can benefit from time management?

People have different needs and different responsibilities. Don’t think that the problem of lack of free time is a problem only for managers and wealthy people. In fact, learning to do the maximum number of things in a certain period of time begins in childhood.

Let's remember at least the child's daily routine. Surely many people have a poster “Lesson schedule and daily routine” hanging at home. Thanks to him, children follow a daily routine and are disciplined.

If you are asking questions: “How to work and manage to do everything around the house as a woman with a child,” “How to learn to do everything faster and not get tired,” then these questions are relevant for you, especially if you are a young mother. Some representatives of the fair sex manage to look after three children, take care of themselves and their husbands, and some cannot cope with even one child.

Therefore, you should not think that time management is a useless science that is unlikely to be useful to you in life. In fact, if you learn to control your time, you will find happiness and harmony in all areas of your life.

History of time management

Since ancient times, people have tried to distribute their resources as efficiently as possible. labor resources, therefore, back in Ancient Rome, the philosopher Seneca began to distribute the time spent into that which he spent usefully and that which was useless. If a famous thinker did something useful, then such time was considered good, useless - bad.

Later, Seneca began to record what he did and when. After this, he analyzed the time spent and assessed its effectiveness. We can say that he was building a system of effective time management.
In the 15th century, the famous Italian scientist Alberti argued that people who know how to manage their time profitably will always be successful.

Already in the 19th century, the Institute of Labor was created, where many people worked famous personalities. For example, biologist Lyubyashchev A.A. invented the timekeeping method. It is now successfully used in a large number of enterprises, analyzing the working time of each specialist.

Timing allows you to analyze how much time a person needs to complete a certain task.

Basic components of time management

Before you begin to study the basic rules of time management, you need to know what parts it consists of. That is, what you will need to do, and thanks to which you will learn to manage your time:

• Strict accounting of all time;
• Optimization of working time resources;
• Daily planning of your day;
• Constant motivation.

You need to manage your time not only during working hours, but also during rest periods. This will help you better restore your strength, and will also give you the opportunity to feel happy, self-sufficient and successful.

Not every citizen of our country has even heard that you can skillfully manage your time. Accordingly, many people are not even aware of the existence of time management techniques. But if a person nevertheless becomes interested and superficially familiarizes himself with the minimum information about this art, then he immediately becomes hostage to many fears.
Let's look at the most popular fears related to time management.

1. No one can control time, so life has and will continue to take its course. This is a false statement, because you yourself are the masters of your own destiny. It depends only on you how quickly the work will be completed and how much time will be left for relaxation and communication with friends. By mastering useful time-saving habits, you will manage not your time, but your life;
2. Thanks to time management, you will have to work more. Some people are really afraid that if they have free time, they will have to do more unplanned work. In fact, time management allows you to optimize all processes, and you are unlikely to have time to do unplanned work;
3. By adhering to the rules of time management, you can turn into a robot. Many people think that if they completely plan their life, they can lose all human joys. In fact, time management does not take up time, but rather helps you find an extra hour or two that you can spend on yourself.

Principles of time management or how to manage everything

The art of managing your time- that's pretty complex science, which can take more than one year to study. But we tried to highlight the basic principles of time management that will help to properly organize each person’s day.

Plan your every day

Every day before bed, try to take a few minutes to in writing make a plan for the next day. This can be done on a piece of paper or on a display board. Write down every minute of your time, not forgetting about rest and force majeure circumstances. Don’t forget to devote enough time to these particular points, because no one is immune from unforeseen difficulties.

Always carry your plan with you (if it is written in a notebook or diary), look at it periodically and check whether you are within the allotted time. Cross out or erase completed items. This way you will feel self-satisfied with the work done.

Set a goal

Every person has a dream that turns into a specific goal. People who set themselves certain goals and know what they are working for find it easier to achieve what they want.

For example, if you are an ordinary average office worker, but your goal is to be a leader, then you need to get the appropriate education, prove yourself well before your superiors, and do your job well. In this case, you have a great chance of moving forward career ladder. Perhaps in the future you. And ideally, you will introduce a corporate time management standard in your organization. The main thing is to really want it and not sit idly by.

It is important to learn how to set goals correctly. First, think about what exactly you want. Your goal should be specific, achievable, relevant, measurable and time-bound. There is no need to dream that living in the outback and working in a small factory, you will be able to become president in a couple of years. Set realistic goals for yourself and go towards your cherished dream.

Learn to fix your action plan

You already know about the importance of making plans, now let’s look together at how to properly plan your affairs.

The Gantt Chart will help us with this. This is, at first glance, a difficult method that not everyone can handle. But it's actually quite simple. Let's look at how this method works using an example.

You need to build a house. You prescribe all stages of construction (design, laying the foundation, ground, finishing work, etc.) After which you enter the data into a table and indicate the timing and order of their implementation. Some small processes, the implementation of which does not affect the quality of work, can be combined, thereby reducing the time for their implementation.

Drawing up such a diagram allows you to clearly explain the scale of the work being performed, thanks to which workers get involved in the process faster.

Set your priorities

To achieve a goal, each person has to perform a number of tasks of varying severity. Therefore, you need to learn to prioritize and highlight the most important processes.

In order to properly plan your day, you can use a simple principle. It's called the ABCD method.
Its essence is as follows. You make a plan for the day, starting with the most important things. That is, by the letter “A” we mean the fulfillment of the important process, under “B” - less important, “C” - not very important, etc.

The most difficult and important tasks should be scheduled for the next morning, or your most productive period. The fact is that if you don’t complete the most difficult task right away and constantly put off its solution until later, then the feeling of unfulfilled duty will weigh on you emotionally. A well-known expert in the field of active time management, B. Tracy, advises approaching such issues strictly and unambiguously. He is the author of the “Have Frog Breakfast” time management method, which is successfully used by a huge number of people.

Its essence is as follows. You perform the most difficult and time-consuming tasks (“frogs”) first. This is necessary so that you have time to do all the planned things, and your emotional background remained normal throughout the day.

A logical continuation of the frog method is the Pareto principle or law. It says that 20% of all our efforts produce 80% results, and the remaining 80% of efforts produce only 20% results.

That is why the main task of everyone is to identify the most effective 20% and concentrate on their implementation.
There is another method that helps you prioritize everything. It's called the Eisenhower Matrix. The famous successful politician was famous for his practicality. He divides all his affairs into 4 categories:

• Urgent and important. These things need to be done first. Because of their importance, they should not be entrusted to others. If you delay in completing such tasks, this may be fraught with negative consequences in the future;
• Important but not urgent. Pay attention to this point. It is from this category of tasks that you can perform planning. But you should not put off their implementation for a long time, because these matters can become urgent and important;
• Urgent but not very important. Such things generally take a lot of time, so they can be delegated, that is, entrusted to someone;
• Unimportant and not urgent. It’s better to cross them off the list altogether so as not to waste your time.
  Try using these methods, and within a few days you will understand how effective they are.

Focus on the main thing and learn to delegate

Every person has a huge number of things to do during the day. Some of them may take you a few minutes, while others may take several hours. Try to take on all difficult and important tasks yourself, and entrust less important ones to other people.

For example, if no one in the family except mom knows how to cook borscht, and in addition to dinner, you also need to wipe off the dust and put away toys, then it would be rational to entrust the cleaning to the children or dad while mom prepares dinner. In this situation, everyone is fed, and the apartment is cleaned.

Or another example, if you earn several thousand rubles a day every day and your faucet is leaking, then it is easier to entrust the repair work to a plumber and pay him a couple of hundred, while during this time you will earn several times more.
Master the principles of delegation, i.e. do not be afraid to shift some of your responsibilities to others.

Analyze the period you have lived and create your own personal time management rules

Periodically look back and try to analyze the period you have lived through. Pay attention to how rationally you spent your time, how quickly you achieved your goal, what difficulties you encountered along the way, etc.
Analyze your life regularly and note how fast it is moving and whether you are completely satisfied with your actions.
Based on the basic principles of time management, create your own rules that help you optimize your time resources and feel like a happy and successful person.

Don't forget to rest

Plan your vacation as one of your main tasks. The quality and speed of the work performed depends on how well you have restored your strength. Don't neglect sleep. An adult should sleep at least 8 hours a day. Otherwise, you are guaranteed depression and loss of strength, and these are the main enemies of productive work.

Don't forget to communicate with friends and loved ones. Don't give up on your hobbies and interests. Having a pleasant time helps a person relax and makes his life brighter.

Plan your next day

When you go to bed, outline the tasks that you would like to accomplish tomorrow. It is better to write down all the points so as not to miss anything, because a person is not a robot and he tends to forget some little things.

It is better to do planning in evening time. That is, in the evening of today you are thinking about the next one. This allows you to significantly optimize your time resources; in other words, you manage your time wisely.

Last day

Try to live every day as if it were your last. Don't put off doing important things. Things for which there is constantly not enough time sometimes remain in plans, i.e., unrealized. Therefore, give your best every day if possible. Thanks to this, you will not have a lot of routine and uninteresting work to accumulate.

Filter information

Studying certain information on the Internet or printed publications, try to highlight the main aspects of the article and “skim” over them. Very often, the information provided is filled with various advertisements, or excesses of the authors’ arguments, i.e., “water”. Learn to read “through the line”, this will significantly save your time.

Time Eaters

Modern people spend a lot of time viewing absolutely unnecessary information on social media. networks and other Internet resources, as well as useless conversations on the phone.

But time is a resource that cannot be replenished. In order to understand how expensive it is for you, calculate approximately how much you earn per hour. Now think about how much time and money you are wasting in vain. Even if you don’t translate all this into a monetary equivalent, think that instead of empty chatter on the phone, you could read a book to your child or play with him. And this is much more useful and will bring more satisfaction.

Of course, isolating yourself from everyone and stopping communicating with friends is also not an option. But try to minimize communication with truly unnecessary people. Learn to say “No” to them.

Analyze your habits and identify your “time wasters”. Gradually get rid of them, learn.

Concentrating on doing one thing at a time

Try not to take on several tasks at the same time. This way you will scatter your strength, and your attention will be scattered. You'll take longer to complete each process. Take one task and complete it completely, then move on to the next.

History knows some people who could do several things at once (for example, Julius Caesar), but they are just the exception to the rule.

But there are processes that can and should be combined. For example, driving to public transport takes a long time for most people. Why not educate yourself at this time? After all, you can listen to an audiobook, or read an interesting magazine.

Experts advise not to grab everything. It is better to slowly and confidently move towards your goal, completing each task efficiently.

Study your biological clock

The rhythm of life is individual for each person. For some, the peak of activity occurs in the morning, while others sleep until lunch and begin to work in the evening. Only you yourself know when you have the best energy and highest performance. It is during this period that you try to complete the maximum amount of pre-planned work. Do it at one time.

Tidy up your workspace

All successful people have perfect order in their workplace. This applies to both a regular table and a PC desktop. Have you ever noticed how much time you spend searching for a document? Scientists have calculated that people who have a messy workplace spend 30% of their time searching for the necessary document, tool, etc.
Clean up, recycle unnecessary papers, get rid of trash. Thanks to this, you will feel comfortable and your performance will increase.

Separate workplace

If you work at home and think that your entire home is a workplace, then you are deeply mistaken. While you're working, you may be distracted by a lot of little things. Try to arrange your own corner where all your things necessary for the work process will be stored.

For example, if you sew clothes at home, then you should not scatter sewing supplies throughout the apartment. Finding the necessary item will take a lot of time. By arranging your workplace, you will save yourself from additional cleaning and constant searching.

Books about time management or time management

If you have seriously decided to change your life and want to learn more about time management, then you will find it useful to read the following books. They are the works of well-known specialists in this field and are very popular:

1. “Master of Time”, author Evgeniy Popov.
2. “Extreme Time Management”, authors Nikolai Mrochkovsky and Alexey Tolkachev.
3. "Getting Things Done or the Art of Stress-Free Productivity" by David Allen.
4. “Time Drive”, author Gleb Arkhangelsky.
5. “Effective Time Management”, “Leave the Disgust, Eat the Frog”, “Manage Your Time”, by Brian Tracy.
6. Time is Money by Matthew Edlung.
7. “Time management. The art of planning and managing your time and your life,” by Julia Morgenstern.
8. Integrated Time Management by Steve Prentice.
9. How to Manage Life and Work by Don Aslett and Carol Cartaino.
10. “Your time is in your hands”, author, Lothar Seiwert.
11. Tight Time Management by Dan Kennedy.
12. "The Art of Getting It Done" by Alan Lacain.
13. “Complete order. A weekly plan to combat chaos at work, home and in your head, by Regina Leeds.
14. “Work less, accomplish more. Personal Effectiveness Program by Carrie Gleason.

Conclusion

If you think that you won’t be able to organize your day using time management tips, then you are deeply mistaken. Of course, any undertaking requires discipline and self-control, but you will quickly get involved in this process and begin to enjoy it.

The main thing is not to quit what you started. Try to hold out for 30–40 days, after which planning your day will turn into good habit, without which you simply cannot live.

Learn to manage your time correctly. Then you will have time not only to work, but also to relax, communicate with loved ones and have fun with friends.